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A simple tree removal contract that covers scope, price, insurance, damage, permits and cancellation. Copy it into Word or Google Docs to print, or send it as a form your customer signs on their phone.
The contract text is free to copy. The form is free to build and preview; publishing it starts at $32 a year.
By signing, you agree that our crew and equipment can access the work area, and you will tell us about underground lines, irrigation, septic systems and buried pet fences.
An estimate gives the customer a price. A contract records what both of you agreed to once they say yes. These eight parts cover the questions that usually turn into disputes after the job.
Your business, the customer, the job address, and confirmation that the customer owns the property.
Which trees come down, what is included, and what is not, such as roots or fill dirt.
Whether you haul everything away, leave wood cut to length, and how deep you grind the stump.
The total, the deposit, when the balance is due and how the customer can pay.
Your liability and workers' comp coverage, what damage you cover, and what you do not.
Who calls in a utility locate, who gets the permit, and what happens if a permit is denied.
How changes are approved and what happens to the deposit if the customer cancels.
Signatures from the customer and your company, with the date each side signed.
Copy the contract, paste it into Word, Google Docs or an email, and replace the highlighted parts. Delete the options in brackets that do not apply to the job.
TREE REMOVAL CONTRACT
Contract number: [number] Date: [date]
This contract is between [Company name, address, phone, email] ("Contractor") and [Customer name, phone, email] ("Customer") for work at [job address] ("Property").
Contractor will remove [number and species of trees, and where they are on the Property].
Included: [stump grinding to 6 in. below grade / haul away all wood, brush and chips / cut wood to 16 in. lengths and leave on site / rake and blow cleanup].
Not included: [root removal, fill dirt, seeding, other trees]. Any other work needs a written change order approved by both parties.
Work is expected to start on [date] and take about [number] day(s). Dates may move because of weather, permit delays or emergency storm work. Contractor will tell Customer about any change.
Contract price: $[amount]. Deposit due when this contract is signed: $[amount]. The balance of $[amount] is due [when the work is complete / within 15 days of completion] by [payment methods].
Customer confirms they own the Property or have the owner's written permission, and that the trees are on the Property or the neighbor has agreed in writing. Customer will give Contractor and its equipment access to the work area, move vehicles and outdoor items, and keep people and pets away while work is underway.
Customer will tell Contractor about underground lines, irrigation, septic systems and buried pet fences. [Contractor / Customer] will request a utility locate (811 in the US) before stump grinding. Contractor is not responsible for damage to underground items that were not marked or disclosed.
[Contractor / Customer] will get any permit required for this work. If a permit is denied, either party may cancel and Customer's deposit will be refunded, less permit fees already paid.
Contractor carries general liability insurance [and workers' compensation insurance] and will give Customer a certificate of insurance on request.
Contractor will take reasonable care to protect the Property and will repair or pay for damage caused by its negligence. Contractor is not responsible for normal ruts or marks in lawns and driveways from equipment needed to reach the work area, settling of the ground where a stump was ground, or damage to hidden items not disclosed under section 5.
Changes to the scope or price must be approved in writing by both parties. Customer may cancel by written notice at least [number] days before the start date for a full refund of the deposit. After that, [the deposit is not refunded / Contractor keeps costs already incurred].
This contract, together with any estimate or photos attached to it, is the full agreement between Customer and Contractor. It is governed by the laws of [state].
This template is a starting point, not legal advice. Contract, permit and cancellation rules vary by state and city, so have a local attorney review it before you use it.
The RapidForms version turns the contract into a three-page form. Send the link after the customer accepts your estimate; they check the details, agree to the terms and sign with a finger. Each signed contract arrives by email and can be added to a Google Sheet, so you keep a record of every job.
Contract number, date, customer name, phone, email, the job address and whether they own the property.
Trees to remove, work included such as stump grinding and haul away, start date, contract price, deposit, when the balance is due and site photos.
The main contract terms, an agree checkbox, the customer's signature and the date signed.
Only the customer's name, email, job address, the trees, the price, the agree box, the signature and the date signed are required. You can rename, remove or add fields before you publish.
Many small jobs run on a signed estimate. Use a full contract when the job carries more risk or money.
The price and scope you send before the customer decides. Good for small, simple jobs with no structures or lines nearby. Use our tree removal estimate template.
The terms both sides sign once the customer says yes. Worth it for removals over roofs or power lines, crane jobs, permit work, storm cleanup and large deposits.
The parties and job address, the scope of work, what happens to the wood and stump, the price and payment terms, insurance, liability for damage, utilities and permits, how changes and cancellation work, and signatures from both sides.
Yes. The contract text is free to copy, print and edit. The fillable form is free to build and preview in RapidForms; publishing it starts at $32 a year on Hobby or $15 a month on Pro.
Yes. Send the form link by text or email. The customer reviews the job details, checks the agree box and signs on the screen, and you get the signed contract by email.
In the US, the federal ESIGN Act and state electronic transaction laws generally treat electronic signatures like ink signatures for most contracts. This is not legal advice, so check with a local attorney.
That depends on your contract and insurance. Most contracts say the contractor covers damage caused by its negligence and list exclusions, such as lawn ruts or unmarked underground lines. Customers should ask for a certificate of insurance.
Get written permission from the neighbor before the work starts, or have both owners sign the contract. Rules about boundary trees vary by state.
Your contract should say how much notice the customer must give and what happens to the deposit. Federal and state rules may also give customers 3 days to cancel some contracts signed at their home.
Write it in the contract. Many tree companies get the permit and add the fee to the price, while some cities require the property owner to apply.
Start with the tree removal contract template, add your business details and send it to your next customer.
We'll keep you updated on exciting developments and exclusive early access opportunities.