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Copy the itemized invoice below for tree removal, trimming and stump grinding jobs. Then add a pay online link so customers can pay the balance by card.
The invoice is free to copy. The payment form is free to build and preview; publishing it starts at $32 a year. RapidForms takes 0% of payments; only Stripe's card fees apply.
Enter the invoice number and amount due from your invoice, then pay by card.
An invoice asks for payment for work you finished. A clear one gets paid faster and holds up if the customer, their HOA or their insurer asks questions later.
Company name, phone, email, and license or insurance numbers if your area requires them.
A unique invoice number, the invoice date, the date of service and the due date.
Who you are billing and where the work happened, if that is a different address.
Each tree, the stump grinding, haul away and cleanup on their own lines with their own prices.
The storm date and what the tree damaged, so the customer can send it to their insurer.
The subtotal, any sales tax, the deposit already paid and the balance due.
How to pay, when payment is due and any late fee you charge.
Before and after photos, and anything you agreed on site, such as leaving firewood.
Use this as a model for the invoices you send. Replace the business details and use your own prices; the numbers below are an example only.
| Description | Amount |
|---|---|
| Remove storm-damaged red oak in back yard, rigging limbs down over the garage | $1,850 |
| Grind stump to about 6 in. below grade | $275 |
| Haul away all wood, brush and chips | $300 |
| Rake and blow off driveway, lawn and roof | Included |
| Subtotal | $2,425 |
| Deposit paid on October 6, 2026 | −$600 |
| Balance due | $1,825 |
Notes: Tree came down on the garage roof in the storm on October 12, 2026. Before and after photos attached.
Payment: Pay by card at the link in this email, or by check payable to Your Tree Service LLC. Payment is due within 15 days.
Example only. Sales tax is left out because rules for tree services differ by state.
Paste it into an email, Word, Google Docs or your accounting tool, then fill in the brackets.
TREE SERVICE INVOICE [Business name] | [Phone] | [Email] | License/insurance: [details] Invoice #: [number] Invoice date: [date] Due date: [date] Service date: [date] BILL TO Name: [name] Phone: [phone] Email: [email] Job address: [street, city, state, ZIP] WORK COMPLETED [Tree removal: species and location] $[amount] [Stump grinding] $[amount] [Haul away wood and debris] $[amount] [Trimming / cleanup / permit] $[amount] SUBTOTAL $[amount] Sales tax ([rate], if required) $[amount] Deposit paid -$[amount] BALANCE DUE $[amount] Notes: [storm date and damage, photos attached] Payment: Pay by card at [payment link], or by [check / bank transfer]. Due within [number] days. Late fee: [terms, if any]
The RapidForms template is a short payment form. Make it once, then put the same link on every invoice. Customers enter the invoice number and amount due, then pay by card through your Stripe account.
Use the template, connect your Stripe account to the payment field and publish the form.
Paste the form link into the payment line of every invoice, email or text you send.
The money goes to your Stripe account and Stripe emails the customer a receipt. The invoice number is saved with each payment.
Want a fixed amount instead, such as a booking deposit? Set a price on the payment field and customers pay exactly that.
Free templates for each step of a tree job.
Customers send the job and photos from your website.
Step 2Price the job on site and send the customer a written estimate.
Step 3Get the scope, terms and signature before the crew shows up.
Step 4Bill the finished job and let the customer pay by card.
Your business details, an invoice number, the invoice, service and due dates, the customer and job address, each part of the work with its price, the subtotal, any tax, the deposit paid, the balance due and how to pay.
Yes. The sample invoice and the copy-and-paste template are free. The payment form is free to build and preview in RapidForms; publishing it starts at $32 a year on Hobby or $15 a month on Pro.
Yes. Connect Stripe to the payment form and add its link to your invoices. Customers enter the invoice number and amount and pay by card. RapidForms takes no commission; only Stripe's processing fees apply.
Often, yes. Insurers usually want an itemized invoice with the date, the property address, what caused the damage and each part of the work, plus photos. The customer should check what their insurer needs.
It depends on the state. Some states tax tree trimming and removal as landscaping services and others do not. Check your state's rules or ask your accountant.
No. You set the total on the invoice, and the customer enters that amount on the payment form. The invoice number saved with each payment lets you check it against the invoice.
The same day the job is done, with a due date of 7 to 30 days. Jobs paid on the spot can get an invoice marked paid as a receipt.
An estimate gives the price before the work, and an invoice asks for payment after it. Our tree removal estimate template covers the first step.
Start with the tree service invoice template, connect Stripe and put your payment link on your next invoice.
We'll keep you updated on exciting developments and exclusive early access opportunities.